Software License Management for Growing IT Teams
EAMS brings software license management into one place, tracking every license, subscription and AI account alongside the hardware, people and departments they belong to. See what you own, what is actually in use and what is about to renew, without stitching together spreadsheets and separate tools.
- Licenses, subscriptions and AI accounts in one place
- Automatic license return on employee offboarding
- Renewal reminders before every deadline
- Microsoft Entra SSO and Intune device sync
- GDPR-ready, EU-hosted, with full audit log
- Replace Excel and several disconnected tools
One source of truth for every software license
Replace scattered spreadsheets and standalone tools with a single register of licenses, subscriptions and AI accounts. Record seats, assignees, cost and billing cycle, then link each license to the device and employee that use it. When the whole estate sits in one view, over-buying and forgotten renewals become easy to spot.
License tracking that follows people and devices
EAMS ties licenses to employees, equipment and departments, so it is always clear who holds what. Microsoft Entra provides single sign-on and Intune keeps devices in sync automatically. During offboarding, assigned licenses, hardware, access cards and vehicles are returned automatically, so nothing keeps billing after someone leaves.
Renewal reminders and license compliance
Automated reminders flag upcoming license renewals, warranties, leases and technical inspections at 30, 7 and 1 days out, so deadlines never slip past unnoticed. Subscription and AI-account spend is tracked in one place, which helps keep budgets in check and cut seats no one uses. Audit logs, role-based access, 2FA and backups provide the evidence needed for compliance and security reviews.
Software asset management as part of the bigger picture
Licenses rarely live in isolation: they run on laptops, belong to teams and end when contracts do. EAMS manages IT hardware and accessories, software licenses, vehicles and fleet, employees, documents and contracts in a single system. That means ownership, lifecycle and total cost stay visible across the whole estate rather than siloed per tool.
Secure, EU-hosted and ready for your organisation
EAMS is a B2B SaaS hosted in Poland and the EU, built with GDPR in mind, plus two-factor authentication, a full audit trail and regular backups. Plans scale from Starter to Business and Enterprise, with dedicated pricing for education. It is delivered by xSecure, a Polish provider, with implementation support instead of a self-serve sign-up.
Frequently asked questions
Does EAMS handle SaaS subscriptions and AI accounts, not just perpetual licenses?
Yes. Any license can be flagged as a subscription or AI account, with its billing cycle, monthly spend and the person who uses it. Offboarding also lists which provider accounts to revoke, so nothing keeps billing after someone leaves.
Can I track which employee or device each license is assigned to?
Every license can be linked to an employee, a device and a department. With Microsoft Entra and Intune integration, users and devices stay in sync, and assigned licenses are returned automatically during offboarding.
Is there a free trial or self-service sign-up?
No. EAMS is sales-led: instead of a self-serve trial, we run a personalised demo, map the system to your license estate and recommend the right plan. Get in touch and we will arrange a walkthrough.